How To Write a Follow-up Email After Interview

After a job interview, following up with the employer to express your gratitude for the opportunity and reiterate your interest in the position is crucial. A well-crafted follow-up email can make a positive impression on the hiring manager and potentially increase your chances of getting hired. In this article, we’ll discuss the importance of sending a follow-up email after an interview and provide tips on writing a professional and effective one. We’ll cover key elements such as the timing of the email, the tone and language used, and what to include in the content. Whether you’re a seasoned professional or a recent graduate, this article will provide valuable insights to help you navigate the post-interview process.

Timing of the Follow-Up Email After Interview

A critical aspect of sending a follow-up email after an interview is timing. The general rule of thumb is to send the email within 24-48 hours after the interview. This time allows you to balance showing enthusiasm and giving the interviewer enough time to evaluate all the candidates.

A timely follow-up email after an interview demonstrates your professionalism, attention to detail, and interest in the position. It also keeps you at the forefront of the interviewer’s mind and may prompt them to act on your application faster. Waiting too long to follow up can give the impression that you’re not extremely interested in the job or that you’re not reliable.

It’s essential to note that the interviewer may have provided a specific timeline for the hiring process in some cases. In such instances, respecting their timeline and following up accordingly is essential. Sending the follow-up email too soon or late may not make a positive impression.

Email Format and Content

The format and content are essential to ensure a professional and effective message when writing a follow-up email after an interview. Here are some essential elements to include in your follow-up email after interview:

Subject Line: The subject line should be concise and relevant, making it clear that the email is a follow-up to the interview. For example, “Thank you for the interview” or “Follow up on our meeting.”

Greeting: Start your email with a formal greeting, such as “Dear [Interviewer’s Name]” or “Hello [Interviewer’s Name],”

Express Gratitude: Express your gratitude for the opportunity to interview for the position. Thank the interviewer for their time and the opportunity to discuss the role and your qualifications.

Recap of the Interview: Provide a summary of the key points discussed. This could include any specific skills or experiences you highlighted or any unique insights from the interviewer.

Address Any Concerns or Questions: If any concerns or questions arose during the interview, take the opportunity to address them in the follow-up email. This will demonstrate your willingness to tackle challenges head-on and your proactive approach to problem-solving.

Reiterate Interest in the Position: Use the email to reiterate your interest in the work and the organization. Highlight why you are excited about the opportunity and how you would fit the role well.

Closing: End your email with a professional closing such as “Sincerely” or “Best regards.”

Signature: Include your name and contact information in your email signature. This will make it easy for the interviewer to contact you if they need to follow up or schedule additional meetings. Read about Cybersecurity Trends and Best Practices for Small and Medium-Sized Businesses now.

Tips for Writing a Successful Follow-Up Email

When it comes to writing a successful follow-up email after interview, there are several tips to keep in mind:

Keep It Short: Keep your email brief and to the point. Avoid long-winded explanations or too many details. Focus on the most critical aspects of your message and keep the email under one page.

Use A Professional Tone: Maintaining a professional manner throughout your email is essential. Avoid using slang, abbreviations, or overly casual language. Use a formal style that reflects the seriousness of the job application process.

Avoid Spelling and Grammatical Errors: Take the time to proofread your email carefully. Spelling and grammatical errors can make a negative impression on the interviewer and suggest that you’re not detail-oriented or reliable.

Personalize the Email: Tailor your email to the specific interviewer and organization. Include details showing you’ve researched and are genuinely interested in the position. This could include specific projects or initiatives the organization is working on or any unique aspects of the job that appeal to you.

Show Enthusiasm: Express your excitement and enthusiasm for the role and the organization.

Be Patient: It’s essential to be patient and avoid following up too frequently or aggressively. Wait for a reasonable amount of time before sending a follow-up email and avoid making demands or putting pressure on the interviewer.

By following these tips, you can craft a successful follow-up email after an interview that shows your professionalism, enthusiasm, and interest in the job.

How To Write a Follow Up Email After Interview

Example Follow-Up Email

Here is an example of a follow-up email that includes all the essential elements:

Subject: Thank you for the interview

Dear [Interviewer’s Name],

I am writing to express my gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. Thank you for taking the time to discuss my role and my qualifications with me. I appreciated the chance to learn more about the organization and the exciting projects that are currently underway. I was particularly impressed by [specific aspect of the organization discussed during the interview].

So, I am following up on our conversation and reiterating my enthusiasm for the role. As we discussed, my [specific skill or experience highlighted during the interview] would be an asset to the team. I’m excited about the opportunity to contribute to the organization’s success.


[Your Name]


This follow-up email after interview includes all the essential elements, including a clear subject line, professional greeting, gratitude, a recap of the interview, addressing concerns, reiterating interest, and professional closing. Email is effective because it is short, concise, and personalized. It demonstrates that the candidate has done their research and is genuinely interested in the position and the organization. The email also shows enthusiasm and a willingness to answer any questions or concerns the interviewer may have.

This example email is an excellent template for anyone looking to write a follow-up email after an interview. Keeping the email brief and focused on the most critical aspects of your message is essential while demonstrating your professionalism and enthusiasm for the job.

Wrapping Up

Writing a successful follow-up email after an interview is crucial for leaving a positive impression on the interviewer and increasing your chances of getting hired. To recap, sending the email within a reasonable time is essential, using a professional tone, personalizing the email, showing enthusiasm, and being patient. The email should include a clear subject line, a professional greeting, gratitude, a recap of the interview, addressing concerns, reiterating interest, and a professional closing. To ensure success, it’s crucial to proofread the email carefully, avoid errors, and keep it concise. Good luck with your job search.

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